The University of Guelph is committed to the health and wellness of our community members. In response to the COVID-19 pandemic, the University established its COVID-19 Vaccination Policy in September 2021. At that time, individuals wishing to access University facilities and locations were required to comply with the Policy and complete the Daily Screening Tool. Faculty, staff and students were required to upload proof of vaccination through the online COVID-19 Proof of Vaccination and Exemption System.

Based on the current conditions and legislative and public health requirements, the University will pause its COVID-19 Vaccination Policy and use of the Daily Screening Tool effective May 1, 2022. Masking requirements will also be paused.

While proof of vaccination will not be required in order to access University facilities and locations, the University continues to encourage faculty, staff and students to keep their vaccination status and booster doses up to date. New faculty, staff and students are also encouraged to provide current information regarding their vaccination status by uploading proof of vaccination through the online Vaccination Proof and Exemption System. One of the lessons of the pandemic is that the COVID-19 virus demands flexibility and institutions and individuals must adapt as changing circumstances require. In pausing the COVID-19 Vaccination Policy, the Daily Screening Tool and masking requirements, the University maintains the ability to reinstate any one or more of these as mandatory requirements, if and as needed. Keeping vaccination information up to date will assist in avoiding delays should mandatory requirements be reinstated on short notice.

Collection, Use and Disclosure of Personal Information

In providing information regarding your COVID-19 vaccination status, you will be required to provide personal information including your name, email address, phone number, and your vaccination status. This personal information will be collected by the University pursuant to section 11 of the University of Guelph Act, 1964 and consistent with Ontario’s Freedom of Information and Protection of Privacy Act. Personal information will be retained for at least one (1) year and otherwise for a reasonable period of time given the purposes for which it was collected. The personal information will be used by the University to determine whether you have complied with its mandatory vaccination requirements in place from time to time. If an outbreak of COVID-19 takes place which may affect you, your personal information may be disclosed to the Wellington-Dufferin-Guelph Public Health or other applicable Public Health Unit to assist with contact tracing efforts or as otherwise required by law. Personal information collected by the University through the online Vaccination Proof and Exemption System may be aggregated on a fully anonymized basis such that it is no longer personal information and such aggregated anonymized information may be shared by the University with the Ministry of Colleges and Universities and our community and stakeholders in relation to the University’s response to the COVID-19 pandemic including the University’s reinforcement of existing public health measures and our own efforts to keep our community safe. By using the online Vaccination Proof and Exemption System, you are consenting to the collection and storage of your personal information and sharing of such information as set out above. Any questions about this collection should be directed to the University’s Privacy Officer, 50 Stone Rd. E. Guelph ON N1G 2W1, or at 519-824-4120 ext. 54247, email: fippa@uoguelph.ca.