Copyright and Consent

Copyright and Legal Issues

As a general rule, copyrighted material such as photos and text may not be taken from one source and used in another without written permission from the owner of the material. University of Guelph employees who produce websites, publications and other communications material on behalf of the University are responsible for securing the appropriate approvals — including copyright — for all logos, images, artwork and text.

In turn, the logos, images, photos and text that appear in University of Guelph communications material may not be reproduced or expropriated in whole, in part, or in any other manner without written consent from the University; contact for more information.

Photo/Video Consent

When capturing photo, video and audio of people for use by the University of Guelph it is important to obtain consent. The University provides two forms for use by employees:

Tip: Photos available for use by University of Guelph staff, students and faculty are available on the University of Guelph Flickr.

For more information or guidance, or if you are looking for additional photos, please contact

Media Consent/Public Notice

Employees who are capturing photo, video or audio (“media”) on behalf of the University of Guelph are expected to obtain the necessary consents in relation to the use of that media.

If recording the media on university property where individual consents are not possible, a recording notice should be used.

A consent form(PDF) and a recording notice(PDF) are provided.

If there are questions or concerns about recording media on campus or the use of the forms, please contact