Effective date: August 31, 2022

The University of Guelph is committed to the health and wellness of our community. The University encourages students, faculty and staff to get vaccinated and to stay up-to-date with booster doses. All faculty, staff and students are also encouraged to provide current information regarding their vaccination status by uploading proof of vaccination through the online University of Guelph Vaccination Status System.  

Proof of COVID-19 vaccination is currently not required to access University facilities and locations. Although the University’s COVID-19 Vaccination Policy is currently paused, the University maintains the ability to reinstate any of its COVID-19 safety requirements as mandatory, if and as needed. Keeping one’s vaccination information up to date in the University of Guelph Vaccination Status System may prevent delays in accessing U of G facilities should any, some or all of these requirements be reinstated as mandatory on short notice. 

Collection, Use and Disclosure of Personal Information 

In providing information regarding your COVID-19 vaccination status, you will be required to provide personal information including your name, email address, phone number, and your vaccination status. This personal information will be collected by the University pursuant to section 11 of the University of Guelph Act, 1964 and consistent with Ontario’s Freedom of Information and Protection of Privacy Act. Personal information will be retained for at least one (1) year and otherwise for a reasonable period of time given the purposes for which it was collected. The personal information will be used by the University to understand our community’s overall level of vaccination to inform our COVID-19 response and to support the University in maintaining University operations, and to determine whether you have complied with any mandatory vaccination requirements in place from time to time. If an outbreak of COVID-19 takes place which may affect you, your personal information may be disclosed to Wellington-Dufferin-Guelph Public Health or other applicable Public Health Unit to assist with contact tracing efforts or as otherwise required by law.  

Personal information collected by the University through the online University of Guelph Vaccination Status System may be aggregated on a fully anonymized basis such that it is no longer personal information and such aggregated anonymized information may be shared by the University with the Ministry of Colleges and Universities and our community and stakeholders in relation to the University’s response to the COVID-19 pandemic including the University’s reinforcement of existing public health measures and our own efforts to keep our community safe.  

By using the online University of Guelph Vaccination Status System, you are consenting to the collection and storage of your personal information and sharing of such information as set out above. Any questions about this collection should be directed to the University’s Privacy Officer, 50 Stone Rd. E. Guelph ON N1G 2W1, or at 519-824-4120 ext. 56571, email: privacy@uoguelph.ca