Payment Services is excited to announce the completion of a long-awaited update to U of G’s Travel and Expense Reimbursement Policy and Procedures, effective January 1.

Based on input from many units across campus, Financial Services has revised the former policy to a more structured and separate policy and procedures aimed at clarifying the expense reimbursement process for faculty and staff.

Some highlights of the update include:

  • Separate policy and procedures
  • New clarification of responsibilities
  • New guideline regarding use of electronic images in Expense Claim System
  • Tri-Agency’s requirement for reimbursements are now the same as U of G’s institutional requirements
  • New approval guidelines:
    • Dean, non-academic director or above’s approval threshold is increased from above $5,000 to above $10,000
    • For claims with receipts past 365 days, final approval resides with dean, non-academic director, or above
    • A Tri-Agency grant approver can be the claim’s final approver (chair no longer required to co-sign)

The policy, procedures and guidelines can be found at:  

If you have any questions, please contact Yolanda Yu at