COVID-19 - 2019 Novel Coronavirus

Spaces

U of G is committed to providing a safe environment where our community can study, research work and live. The following guidelines can help you safely navigate campus.

Updated: July 21, 2020

Face coverings (e.g., non-medical masks) are required in all campus spaces where 2 metres of physical distance cannot be maintained or predicted. This includes hallways, washrooms, stairwells, meeting rooms and common spaces. Rules for face coverings in labs are addressed in the Research Phase-in Framework and Research Management Plans.

You are welcome to wear your own disposable or reusable face covering. The University will provide two reusable masks to all faculty, staff and students who request them. More information on distribution will be available shortly. You may also order masks from the Bookstore in the weeks ahead.

If you have a medical condition, disability or impairment that affects your ability to wear a face covering and need accommodation (e.g., a clear plastic face shield, other accommodation, etc.), please contact:

  • Employees – Occupational Health and Wellness at ohw@uoguelph.ca and notify your supervisor.
  • Students – Student Health Services at 519-824-4120, Ext. 52131

A face shield should be used only if Occupational Health and Wellness or Student Health Services determine it to be an appropriate accommodation.

Custodial Services’ cleaning protocols follow the recommendations of Wellington Dufferin Guelph Public Health and government agencies. Learn more about the University’s cleaning measures during COVID-19 on the Physical Resources website.

Public Spaces

Updated: July 21, 2020

  • Wear a face covering.
  • Maintain 2 metres of distance in all high-traffic areas, including hallways, stairways and queues.
  • When entering or exiting a building, keep to the right on your way through doors.
  • In queues, follow sign guidelines that indicate where to wait, or stay 2 metres apart if no signs are visible. As a courtesy to others, try to keep the queue from blocking the flow of traffic.
  • Please be mindful that persons who are blind or have low vision may have difficulty perceiving floor markings. Be gracious and discreet when offering help.
  • In stairways, keep to the right. Narrow stairways may be marked as Up Only or Down Only to help maintain distance.
  • In an emergency, vacate the building as quickly as possible. Navigational signs do not apply in an emergency.

  • Use disinfectant wipes to clean any surfaces you are likely to touch in the room. Pay close attention to light switches, door handles and electronics (e.g., phones, keyboards, computer mouse). Dispose of disinfectant wipes in the garbage. Never assume that the last person to use the space disinfected it before they left. When planning to use shared meeting rooms, account for the time you will need to clean surfaces and adjust your meeting time accordingly.
  • Entrances to shared spaces may be marked to indicate the maximum room occupancy. Please adhere to the maximum occupancy and wear a face covering while in a shared space.
  • Seats may be marked with a check or a cross to indicate where you can or cannot sit to maintain physical distance. Do not bring additional chairs into meeting rooms and lounges.
  • Do not lie down on benches.

  • Wear a face covering.
  • Treat smaller washrooms as single occupancy if 2m of space cannot be maintained.
  • In larger washrooms, maintain 2 metres of space from others.
  • If a washroom is in use, wait 2 metres outside the washroom door.
  • Use only stalls, urinals and sinks marked with a check.
  • Wash your hands before and after using the facility.
  • Use a paper towel or other barrier (e.g., sleeve) to open the door when you leave.

If you have concerns about accessibility or need accommodation, please contact the Office of Diversity and Human Rights at dhrinfo@uoguelph.ca.

  • If you are able, please take the stairs and leave the elevator for those who need it. Be kind! Remember: not all accessibility needs are evident.
  • All elevators have signs to indicate the maximum number of occupants allowed at a time. In most elevators, only one occupant is allowed at a time.
  • When riding an elevator with others, wear a mask and maintain as much space from others as possible.
  • Use a barrier (e.g., sleeve, clean tissue) to press elevator buttons.
  • Avoid touching your face after pressing the elevator buttons.
  • Wash or sanitize your hands after using the elevator.

  • The following on-campus dining locations are open:
    • East Residence Grocery Store
      Offering grab-and-go meals and microwavable entrees
      Monday to Friday – 9 a.m. to 5 p.m.
      Saturday and Sunday – 10 a.m. to 4 p.m.
    • Gryph N’ Grille (opening July 13 in Branion Plaza)
      Coffee, beverages and a limited menu
      Weekdays – 9 a.m. to 2 p.m.
      Please observe seating signs in Branion Plaza and only sit in designated spots. Tables will be sanitized as required.
    • Vending machines on campus are stocked regularly
  • Following public health guidelines, seating is not available in our dining areas.
  • Our dining facilities are now cashless. Plan to pay with your U of G meal card/ID, debit or credit.
  • If you choose to eat outdoors, bring disinfectant wipes to clean outdoor tables and benches before using them.

  • Health Services and the Health and Performance Centre are open by appointment in the J.T. Powell Building. Call to book an appointment at 519-824-4120, Ext. 52131.
  • Counselling, sexual violence supports, student accessibility services and health promotion programs are available by phone or online appointment.
  • Learn more about the services available and health protocols by visiting the Student Wellness website.

Administrative Spaces – Offices and Around Campus

Updated: July 21, 2020

Faculty and staff should continue to work from home where operationally feasible. If your job duties prevent you from working from home and require you to be on campus, speak with your supervisor to understand how your workspace and practices may change and follow these protocols:

  • Workspaces must be 2 metres apart wherever possible or have barriers.
  • Face-to-face desks should be altered to include a barrier or not used.
  • Work hours may be staggered to help reduce the number of people in the workspace or area at a time.
  • At workstations used by multiple employees during the day, schedules may need to be adjusted so that workstations are used by only one employee – or used by one employee for a longer period. Disinfect shared workstations before use. Don’t assume that the previous user disinfected the space after they were done.
  • Shared break rooms and kitchenettes may be closed or have fewer amenities (e.g., microwaves, fridges, coffee machines). Seats may be marked with a check or a cross to indicate where you can or cannot sit to maintain physical distance. Do not bring additional chairs into break rooms or rearrange furniture.
  • Disinfect shared equipment such as printers and photocopiers before use. Do not assume the previous user disinfected the equipment after they were done.
  • De-clutter office spaces as much as possible to make cleaning easier.
  • Hand sanitizing stations will be available in certain highly visible areas.
  • Follow all directional signs.

Learn more about the University’s cleaning measures during COVID-19 and your responsibilities on the Physical Resources website.

Environmental Health and Safety (EHS) recognizes the need for some employees to make essential trips to various locations (e.g., research stations) for their work. To ensure that physical distancing is practised during these trips, it is recommended that:

  • each employee travel in a separate vehicle (either their own or University-owned) without a passenger.
  • if travelling alone is not possible, employees must travel in a large enough vehicle to maintain at least 2 metres distance from others.

If these options are not feasible, and employees must travel together in a vehicle where 2 metres of physical distance cannot be achieved, follow the precautionary measures below.

What to bring

In addition to the tools, parts and equipment required for the job, bring the following in the vehicle:

  • Supplied cleaners or disinfectants
  • Disposable gloves for use in cleaning and disinfection
  • Disposable garbage bags
  • Non-medical face masks
  • Hand sanitizer with a base of at least 60% alcohol (optional)
  • Tissues (optional)

Keep distance

  • Minimize the number of passengers (e.g., the driver and only one passenger in a four-door or standard-sized vehicle — including king cab pickup trucks — and two passengers in a van with two benches).
  • Maximize the distance between individuals inside the vehicle. The passenger in a four-door or standard-sized vehicle should sit in the back seat on the right side of the vehicle.
  • Avoid using the recirculated air option. Use the vehicle’s vents to bring in outside air.
  • If possible, drive with the windows open to maximize air flow.
  • Clean and disinfect frequently touched surfaces before starting the trip. This includes the door frame and handles, windows, seatbelt buckles, steering wheel, gearshift, signalling levers and other high-touch vehicle parts. Avoid unnecessarily touching these parts of the vehicle.
  • Load and unload your own bags and belongings.
  • Maintain the same cohort for sharing rides and limit intermixing of cohorts for team travel.
  • Note: Environmental Health and Safety currently does not recommend installing partitions in vehicles to allow more passengers. Partitions could obstruct the driver’s visibility and give a false sense of security while not providing adequate protection against the transmission of COVID-19.

Wear a non-medical mask when travelling with a passenger

  • When travelling with a passenger, everyone inside the vehicle must wear a non-medical mask during each trip as it can reduce the spread of respiratory droplets to others. Non-medical masks may not provide complete protection against viral particles. If you have a medical condition, disability or impairment that affects your ability to wear a non-medical mask and need accommodation (e.g., a clear plastic face shield, other accommodation, etc.), please contact Occupational Health and Wellness at ohw@uoguelph.ca and notify your supervisor. Approval is required before a face shield can be used in place of a face covering.
  • Review and follow Public Health’s instruction video How to wear a non-medical mask or face covering properly.
  • Follow the Public Health guideline on the use of non-medical masks.

Hand hygiene

  • Immediately before and after each trip, everyone should wash their hands with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer with a base of at least 60% alcohol if soap and water are not available.
  • Dry hands with a paper towel.
  • Avoid touching your face with unwashed hands.

Clean and disinfect

  • Before and after each trip, disinfect frequently touched surfaces in the vehicle.
  • Follow the manufacturer’s guidelines on the use of cleaning and disinfection products and wear disposable gloves if needed to avoid skin irritation. Remove gloves with care to avoid skin contact with the outside of the glove.
  • Wash hands immediately after removing the gloves or use a hand sanitizer with a base of at least 60% alcohol if soap and water are not available.
  • Follow appropriate steps to take off gloves.

Follow respiratory etiquette when coughing or sneezing

  • Cough or sneeze into your elbow or a tissue, even with a face mask on.
  • Dispose of used tissues in a garbage bag as soon as possible.

For any concerns or inquiries related to COVID-19 and working safely, please contact Environmental Health and Safety (EHS) at ehs@uoguelph.ca or Occupational Health and Wellness (OHW) at ohw@uoguelph.ca.

Classroom Spaces

Updated: August 11, 2020

Summer 2020 courses continue to be delivered through alternative formats. For fall 2020 courses that require face-to-face instruction, the following protocols will apply.

The majority of fall 2020 courses will be delivered remotely, but in cases where faculty have determined courses must be delivered face-to-face, the following protocols will apply.

  • If you are sick or are self-isolating, notify your instructor and do not come to campus.
  • Face coverings (e.g., non-medical masks) are required in classrooms. If you have a medical condition, disability or impairment that affects your ability to wear a non-medical mask and need accommodation (e.g., a clear plastic face shield, other accommodation, etc.) please contact:
    • Students – Student Health Services at 519-824-4120, Ext. 52131
    • Employees – Occupational Health and Wellness at ohw@uoguelph.ca and notify your supervisor
      A face shield should be used only if Occupational Health and Wellness or Student Health Services determine it to be an appropriate accommodation.
  • Classroom capacities will be reduced and foot-traffic flows adjusted to allow for 2 metres of distance between people at all times. Classrooms that share hallways and other close-traffic areas will have staggered class schedules to ensure physical distancing measures are maintained.
  • Specific entrance-only and exit-only doors will be identified, when possible, to help maintain distance as students move through the classroom. Follow all directional signs.
  • Students will queue before entering and exiting the classroom. As you enter, please fill the farthest seats first to avoid crossing paths. Choose seats that are marked with a check. Students will be asked to wait until all previous occupants have left the classroom before entering.
  • Students are encouraged to use the same seat for the duration of the semester.
  • Seats are marked for those with accessibility needs.
  • Students and faculty will be required to disinfect their individual spaces upon entry. Supplies will be available. On-campus classes will be scheduled at least 30 minutes apart to provide students and faculty with time to disinfect their space.
  • During the first four weeks of on-campus classes, staff monitors will be on hand to help direct students in and out of classrooms.
  • Hand sanitizing stations will be available near every classroom.
  • Classrooms will be cleaned at the end of each day.
  • Instructors will be provided with their own lapel microphone when necessary. Face masks can make communication more difficult for some students with accessibility needs. Instructors should use a microphone when possible.
  • Students are not required to come to campus if they are unwell or taking appropriate precautions (e.g., self-isolating). Students who cannot attend class should review the course outline for contingency plans or contact the instructor.

Research Spaces

Updated: July 21, 2020

The Research Phase-In Framework from the Office of Research has been created to guide the resumption of more of our research activities.

This framework should be used by colleges, academic units and researchers to develop and approve plans necessary to start research activities requiring the use of University of Guelph-operated facilities (including offices and field sites).

For those who are conducting approved research on campus, the following protocols apply:

  • Familiarize yourself with the Guidelines for Research Phase-In in the Research Phase-In Framework. These guidelines include important safety measures you must follow.
  • Review and follow instructions in the Research Management Plan provided by your principal investigator/supervisor.
  • Immediately report hazards and concerns to your supervisor.
  • Use equipment and/or personal protective equipment as defined in the procedures.
  • Minimize time around people (maintain 2 metres of physical distancing at all times).
  • Remember that some individuals with COVID-19 may be asymptomatic.

For any concerns or inquiries related to COVID-19 and working safely, please contact Environmental Health and Safety (EHS) at ehs@uoguelph.ca or Occupational Health and Wellness (OHW) at ohw@uoguelph.ca.

See also:

Residences

Updated: July 21, 2020

U of G’s residences are a home away from home for many of our students and an important aspect of community. Visit the Student Housing website for guidelines on living in residence during COVID-19.

This guideline was developed by Environmental Health and Safety (EHS) for all employees who are required to work inside an occupied unit in student residences and family housing sites, in order to prevent transmission of COVID-19 between the employees and the occupants.

Before starting the work, check whether anyone inside the unit is self-isolating

  • Review the Student Housing Work Order or communicate with the appropriate residence desk (i.e., Family Housing Facilities Office or East Residence Desk) to determine whether anyone inside the unit is self-isolating.
  • The precautionary measures listed in below must be strictly and meticulously followed if anyone inside the unit has reported to be self-isolating. However, these measures are recommended for all circumstances that require an entry to an occupied residence.

What to bring

In addition to the tools, parts and equipment required for the job, bring the following:

  • Supplied cleaners and disinfectants
  • Disposable gloves for use in cleaning and disinfection
  • Hand sanitizer with a base of at least 60% alcohol (optional)
  • Non-medical face masks

Hand hygiene

  • Wash your hands with soap and water for at least 20 seconds immediately before you enter the unit and immediately after you leave the unit.
  • Dry your hands with a paper towel.
  • Use a hand sanitizer with a base of at least 60% alcohol if soap and water are not available.
  • Avoid touching your face with unwashed hands.

Physical distancing from the occupant

  • Immediately after knocking on the front door or ringing the doorbell, take a few steps back to stay at least 2 metres away from the occupant when the door is opened.
  • Instruct the occupants to maintain at least 2 metres of distance from you for the duration of the work.
  • You and the occupant should not occupy the same room as it is difficult to maintain a safe distance from each other. Kindly ask the occupant to leave the room until the work is finished.

Respiratory etiquette when coughing or sneezing

  • Cough or sneeze into a tissue or the bend of your arm, not your hand.
  • Dispose of used tissues in a waste bin as soon as possible and wash your hands afterwards.

Clean and disinfect work surfaces before and after the work

  • Immediately before the work begins, clean and disinfect the work surfaces that you are going to touch (e.g., tools, tables, doorknobs, light switches, faucet handles, cabinet handles, etc.) using supplied products.
  • Immediately after the work is finished, clean and disinfect the work surfaces that you have touched.
  • Follow the manufacturer’s guidelines on use of cleaning products and wear disposable gloves if needed to avoid skin irritation. Follow appropriate steps to remove gloves to avoid skin contact with the outside of the gloves.
  • Always wash your hands immediately after removing your gloves or use a hand sanitizer with at least a 60% alcohol base if soap and water are not available.

Wear a non-medical mask

  • Non-medical masks are required in all U of G spaces when 2 metres of physical distance cannot be maintained or predicted. This includes hallways, washrooms, stairways and other shared spaces. If you have a medical condition, disability or impairment that affects your ability to wear a non-medical mask and need accommodation (e.g., a clear plastic face shield, other accommodation, etc.), please contact Occupational Health and Wellness at ohw@uoguelph.ca and notify your supervisor. Approval is required before a face shield can be used in place of a face covering.
  • Review and follow Public Health’s instruction video How to wear a non-medical mask or face covering properly.
  • Follow the Public Health guideline on the use of non-medical masks.