COVID-19 - 2019 Novel Coronavirus

Spaces

U of G is committed to providing a safe environment where our community can study, research work and live. The following guidelines can help you safely navigate campus.

Learn which buildings, facilities and services are available on campus.

Updated: June 17, 2021

Masks are required in all campus spaces where 2 metres of physical distance cannot be maintained or predicted. This includes classrooms, hallways, washrooms, stairways, meeting rooms and common spaces. Visit the Masks section of this site for more information and details on accommodations.

Rules for masks in labs are addressed in the Research Phase-in Framework and Research Management Plans.

Custodial Services’ cleaning protocols follow the recommendations of Wellington Dufferin Guelph Public Health and government agencies. Learn more about the University’s cleaning measures during COVID-19 and about building readiness and ventilation on the Physical Resources website.

Public Spaces

Updated: February 22, 2021

  • Wear a mask.
  • Maintain 2 metres of distance in all high-traffic areas, including hallways, stairways and queues.
  • When entering or exiting a building, keep to the right on your way through doors.
  • In queues, follow sign guidelines that indicate where to wait, or stay 2 metres apart if no signs are visible. As a courtesy to others, try to keep the queue from blocking the flow of traffic.
  • Please be mindful that persons who are blind or have low vision may have difficulty perceiving floor markings. Be gracious and discreet when offering help.
  • In stairways, keep to the right. Narrow stairways may be marked as Up Only or Down Only to help maintain distance.
  • In an emergency, vacate the building as quickly as possible. Navigational signs do not apply in an emergency.

  • Use disinfectant wipes to clean any surfaces you are likely to touch in the room. Pay close attention to light switches, door handles and electronics (e.g., phones, keyboards, computer mouse). Dispose of disinfectant wipes in the garbage. Never assume that the last person to use the space disinfected it before they left. When planning to use shared meeting rooms, account for the time you will need to clean surfaces and adjust your meeting time accordingly.
  • Entrances to shared spaces may be marked to indicate the maximum room occupancy. Please adhere to the maximum occupancy.
  • Seats may be marked with a check or a cross to indicate where you can or cannot sit to maintain physical distance. Do not bring additional chairs into meeting rooms and lounges.
  • Do not lie down on benches.

  • Wear a mask.
  • Treat smaller washrooms as single occupancy if 2m of space cannot be maintained.
  • In larger washrooms, maintain 2 metres of space from others.
  • If a washroom is in use, wait 2 metres outside the washroom door.
  • Use only stalls, urinals and sinks marked with a check.
  • Wash your hands before and after using the facility.
  • Use a paper towel or other barrier (e.g., sleeve) to open the door when you leave.

If you have concerns about accessibility or need accommodation, please contact the Office of Diversity and Human Rights at dhrinfo@uoguelph.ca.

  • If you are able, please take the stairs and leave the elevator for those who need it. Be kind! Remember: not all accessibility needs are evident.
  • All elevators have signs to indicate the maximum number of occupants allowed at a time. In most elevators, only one occupant is allowed at a time.
  • When riding an elevator with others, wear a mask and maintain as much space from others as possible.
  • Use a barrier (e.g., sleeve, clean tissue) to press elevator buttons.
  • Avoid touching your face after pressing the elevator buttons.
  • Wash or sanitize your hands after using the elevator.

Select dining options on campus are open for to-go service, including:

Please observe seating signs in our dining spaces, including in Branion Plaza, and only sit in designated spots. Tables will be sanitized as required. If you choose to eat in other outdoor spaces, bring disinfectant wipes to clean outdoor tables and benches before using them.

Vending machines on campus are stocked regularly

Our dining facilities are now cashless. Plan to pay with your Campus Card, debit or credit.

  • Health Services and the Health and Performance Centre are open by appointment in the J.T. Powell Building. Call to book an appointment at 519-824-4120, Ext. 52131.
  • Counselling, sexual violence supports, student accessibility services and health promotion programs are available by phone or online appointment.
  • Learn more about the services available and health protocols by visiting the Student Wellness website.

Administrative Spaces – Offices and Around Campus

Updated: September 3, 2020

Faculty and staff should continue to work from home where operationally feasible. If your job duties prevent you from working from home and require you to be on campus, speak with your supervisor to understand how your workspace and practices may change and follow these protocols:

  • Workspaces must be 2 metres apart wherever possible or have barriers.
  • Face-to-face desks should be altered to include a barrier or not used.
  • Work hours may be staggered to help reduce the number of people in the workspace or area at a time.
  • At workstations used by multiple employees during the day, schedules may need to be adjusted so that workstations are used by only one employee – or used by one employee for a longer period. Disinfect shared workstations before and after use. Don’t assume that the previous user disinfected the space after they were done.
  • Shared break rooms and kitchenettes may be closed or have fewer amenities (e.g., microwaves, fridges, coffee machines). Seats may be marked with a check or a cross to indicate where you can or cannot sit to maintain physical distance. Do not bring additional chairs into break rooms or rearrange furniture.
  • Disinfect shared equipment such as printers and photocopiers before use. Do not assume the previous user disinfected the equipment after they were done.
  • De-clutter office spaces as much as possible to make cleaning easier.
  • Hand sanitizing stations will be available in certain highly visible areas.
  • Follow all directional signs.
  • Read our Practices page to learn more about workplace etiquette including department events.

Learn more about the University’s cleaning measures during COVID-19 and your responsibilities on the Physical Resources website.

Updated: July 21, 2020

Depending on circumstances, U of G Custodial Services or another vendor or individual employees may clean or disinfect workspaces. Learn more about the University’s cleaning measures and your responsibilities during COVID-19 on the Physical Resources website.

Personal workspaces should be regularly cleaned and disinfected by staff who work in the area using appropriate cleaning solutions as recommended by Physical Resources.

Protocols for cleaning learning spaces are available in the Fall Classroom Health and Safety Protocols document.

To support physical distancing, meetings and events should take place through Microsoft Teams or Cisco WebEx, even when attendees are on campus.

Meeting Guidelines

To help promote physical distancing, refrain from scheduling in-person meetings whenever possible. Continue to use Microsoft Teams or Cisco WebEx when you need to meet or collaborate with others, even for small, on-site gatherings.

In-person gatherings should be limited. That means restricting the number of people who need to meet face-to-face (while following room capacity limits) and limiting how often such meetings occur. If you need to meet in-person, masks must be worn and attendees must be able to maintain 2 metres of physical distance.

Outdoor meetings should also be considered, when possible and weather permitting.

Meeting Room Requirements

Departments, in consultation with Physical Resources, are responsible for determining shared meeting room capacities and furniture configurations that ensure attendees can maintain 2 metres of physical distance.

With assistance from their Physical Resources building liaison, departments must:

  • remove or stack chairs that will not be used
  • ensure that indoor meetings occur in spaces that are properly ventilated
  • post signage for room occupancy limits, maintaining physical distance between attendees, and cleaning requirements
  • ensure no more than 10 people meet in a room at a time, while adhering to room capacity limits (i.e., if a room is limited to a maximum of 5 people, no more than 5 people can meet in that space)

Department Social Events

Department social events such as retirement celebrations, service recognition, and celebrations of other important work and life events are an important way to show appreciation for employees. With many employees working off-campus, these events should continue to take place to help build social connections and engagement. But, it is crucial that such events are hosted safely.

Department social events should be encouraged, provided they take place online (e.g., Teams and WebEx) to support physical distancing.

If your team is mostly “deskless” an in-person event can be considered, as long as:

  • a detailed plan is submitted to your unit’s department head (dean or AVP) for approval before the event is scheduled
  • the event is hosted in a space that allows proper physical distancing (e.g., in a large meeting room or outdoors for 2m of space between attendees)
  • the number of attendees is limited to no more than 10
  • masks are worn

Employees who are working remotely should not be asked to attend social events on campus.

Department heads should consult with their Human Resources or Faculty and Academic Staff Relations representative and  their Environmental Health and Safety representative in decisions on in-person social events.

Visit the Environmental Health and Safety (EHS) COVID-19: Guidance for Employees Travelling in a Vehicle page for the most up-to-date information.

For any concerns or inquiries related to COVID-19 and working safely, please contact Environmental Health and Safety (EHS) at ehs@uoguelph.ca or Occupational Health and Wellness (OHW) at ohw@uoguelph.ca.

Classroom Spaces

Updated: February 12, 2021

Students and instructors participating in face-to-face instruction must follow the protocols in the Fall Classroom Health and Safety Protocols document. The protocols in this document continue to apply during the summer 2021 semester. Please review the document before classes begin.

The safety protocols document includes information on:

  • steps you must take before you come to campus
  • restricted building access – you will need your U of G student card to access academic buildings and instructional spaces
  • required masks and other personal protective equipment in classes
  • timing – arrive no later than 15 minutes before your class
  • physical distancing – follow directional signs, line up before class, don’t move around the classroom, sit at marked seats
  • cleaning and disinfecting – use provided supplies to wipe down your work or learning space before and after class
  • speaking up if something or someone is unsafe

Departments should reference the Preparing Departments to Assess Instructional Spaces document when making plans for on-campus instruction.

Student Study- and Workspaces

Added: April 5, 2021

The University of Guelph has developed a Student Study Space framework to help phase in access to on-campus study- and workspaces for undergraduate and graduate students.

As we make plans to reopen study spaces, the collective health, safety, and well-being of our community is the University’s first priority.

During the province-wide shutdown that began April 3, study space is not available on campus.

Students who do not need to come to campus for study space should stay home. Student access to campus study- and workspace is intended only for students with special circumstances. These may include:

  • restricted internet access
  • required access to campus resource materials
  • unsuitable home environments for successful studying

Access to on-campus study- and workspace cannot be mandatory for satisfying course requirements.

If you choose to use on-campus study- or workspaces, you are responsible for the following:

  • Being present on campus only if necessary – stay home as much as you can.
  • Completing the COVID-19 Infection Prevention and Control Awareness Training course before coming to campus.
  • Completing the U of G COVID-19 Screening Form every day before coming to campus and following its directions. Do not come to campus if you are told to isolate. If you become sick while on campus, go home as soon as possible. Avoid public transit and take measures to protect others around you.
  • Following instructions in the Student Access Plan as communicated by the manager of the space.
  • Disinfecting shared surfaces within the study- and workspace before and after use. Use provided supplies. Spaces that you may need to disinfect include:
    • door and cabinet handles
    • bench surfaces
    • keyboards
    • instrument control panels
    • shared equipment
    • computer keyboards and tables
    • chair backs and arm rests
    • photocopiers
    • pens and whiteboard markers
  • Maintaining two metres’ distance from others at all times and wearing a mask.
  • Following signage for movement through the space (e.g., entry or exit only doors, directional arrows, etc.).
  • Reporting hazards and concerns to an appropriate authority, such as the booking office or college dean’s office.

Graduate students who need access to their office or other workspace in order to pick up materials they need for their off-campus work and then immediately leave again do not require a Student Access Plan. Obtain approval for your campus visit from the chair or director of your department (or their designate). The chair or director will supply Campus Community Police with a note detailing the date and time you will be on campus.

Colleges will make decisions about spaces controlled by units within the college, such as offices and college common areas. Decisions about University-level common spaces (such as the University Centre, classrooms or the library) will be made by the appropriate managing unit of those spaces.

In reopening study spaces, the following groups each have specific responsibilities:

  • physical resources
  • college deans, administrative unit heads and other space managers or their designates
  • environmental health and safety
  • study- and workspace users

Those responsibilities are outlined fully in the Student Study Space Framework.

Access to student study- and workspaces should be expanded in a measured way, as it is safe to do so. Access to study space may change in response to evolving University, Public Health or Government directives. Provisions must be made so that any student study- or workspace that is made accessible can be quickly closed down should changing health conditions require it.

As decisions are made about opening access to student spaces, principles of equity, diversity and inclusion should be considered.

To reopen a space, a Student Access Plan must be in place. The plan should include considerations for:

  • Availability of Personal Protective Equipment (PPE)
  • Physical distancing
  • Hygiene and disinfection protocols and materials
  • Signage and markings
  • Control of flow of traffic
  • Precautions for common areas (corridors, elevators, copier rooms, etc.), if any

Colleges, academic units, administrative units and managers of campus spaces can use the Student Study Space framework to develop and approve Student Access Plans that allow reasonable student access to study- and workspaces on campus.

Research Spaces

Updated: July 21, 2020

The Research Phase-In Framework from the Office of Research has been created to guide the resumption of more of our research activities.

This framework should be used by colleges, academic units and researchers to develop and approve plans necessary to start research activities requiring the use of University of Guelph-operated facilities (including offices and field sites).

Residences

Updated: July 21, 2020

U of G’s residences are a home away from home for many of our students and an important aspect of community. Visit the Student Housing website for guidelines on living in residence during COVID-19.

Review the Environmental Health and Safety (EHS) COVID-19: How to Work Safely in Student Residences or Family Housing Units page for the most up-to-date information for employees who are required to work inside an occupied unit in student residences and family housing sites to help prevent transmission of COVID-19 between employees and occupants.

Prayer Spaces

Added: October 23, 2020

Two prayer spaces are currently available on campus for individual prayer by students, staff and faculty who are living on campus or who have returned to campus for work or study. Those who don’t need to come to campus should stay home.

Students, staff and faculty can access on-campus prayer space in:

  • Mussalah – University Centre, Room 008B for Muslim prayer
  • Multi-Faith Room – University Centre, Room 533 for multi-faith prayer

Before using on-campus prayer space, individuals must:

  • Complete the COVID-19 Infection Prevention and Control Awareness Training course before coming to campus.
  • Complete the U of G COVID-19 Screening Form every day before coming to campus and follow its directions. Do not come to campus if you are told to isolate. If you become sick while on campus, go home as soon as possible. Avoid public transit and take measures to protect others around you.
  • Disinfect shared surfaces within the prayer space before and after use. Use provided supplies.
  • Maintain 2 metres of distance from others at all times and wear a mask.
  • Wash or sanitize your hands after using the prayer space.
  • Follow signage for movement through the space (e.g., entry or exit only doors, directional arrows, etc.).
  • Not linger prior to or following prayer. No waiting areas or lounge spaces will be used.
  • Report hazards and concerns to the University Centre Administration.

All objects used (e.g., prayer mats) are for individual use only, cannot be shared and must not be stored in the spaces.

Wudu rooms are not available at this time.

Access to prayer spaces will be expanded in a measured way, as it is safe to do so. Access to prayer space may change in response to evolving University, public health or government directives. Provisions must be made so that any prayer space that is made accessible can be quickly closed down should changing health conditions require it.

As decisions are made about opening access to prayer spaces, principles of equity, diversity and inclusion will be considered.

Users of prayer spaces must follow the responsibilities listed in the previous FAQ.

All objects used (e.g., prayer mats) are for individual use only, cannot be shared and must not be stored in the spaces.

Wudu rooms are not available at this time.

Read the full University Centre Prayer Spaces -Return to Campus Plan for more information.

Athletics Centre

Added: April 5, 2021

The U of G Athletics Centre is currently closed due to the province-wide shutdown that began April 3. Visit the Athletics Centre’s COVID-19 website to learn more.