COVID-19 - 2019 Novel Coronavirus

Academics – Students COVID-19 FAQs

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Winter 2020

Questions and concerns regarding changes to winter 2020 courses can be directed as follows:

  • Questions specific to your courses, including grade weightings and specific accommodations should be directed to the course instructor.
  • Undergraduate and Associate Diploma students: If you need to request deferred privileges for your course because you cannot complete a final term assignment, test or final exam, please contact a program counsellor in your degree program.

 

Winter 2020 Course Drop and Refunds

The last day to drop classes is Wednesday, May 20, 2020, after students have received their final grades.

Once students receive their winter 2020 grades, they may choose among three options for each course:

  • Keep final numeric grade awarded
  • Assign a “Pass” (or “Fail”) designation (The “Pass” designation does not affect your semester average or your cumulative GPA; you will receive credit for the course)
  • Drop the course

For students who are opting to assign a “Pass” (or “Fail”) designation or to drop a course, the form for doing so is now available on WebAdvisor. To access the form, log in to WebAdvisor and go to the Students page. Under “Academic Profile” on the right-hand side, click on “W20 Final Grading Options.”

Decisions may not be submitted until after an eligible grade is posted; grades will continue to be updated on WebAdvisor until May 6.

Decisions may be submitted one course at a time, several at a time, or all at once. The deadline to submit decisions is May 20, 2020.

Before submitting decisions, it is important that students read the form very carefully and consider how these decisions could impact their current academic status, financial aid eligibility, and future academic plans.

If you are unsure about the academic impact of your action, it is highly recommended that you contact your Program Counsellor.

The final three weeks of winter 2020 classes moved to an alternative delivery format to allow students to complete the semester. As instruction was still available through these alternative delivery formats, tuition refunds will not be issued.

No refunds will be issued to students who decide to drop a course.

Circumstances require the University to be flexible. We hope to have more information in the coming days.


Winter 2020 Final Grades

Winter semester final grades that have been received in the Office of Registrarial Services will show on your “Grades” screen found in the Academic Profile menu on WebAdvisor beginning April 30, 2020. Grades will continue to be updated on WebAdvisor as they are received until May 6, 2020.

A revised grading structure has been implemented for the winter 2020 semester. After the final exam period and once students have received their grades, the following options will be available to them for each course:

  • Keep final numeric grade awarded – No action required
  • Assign a “pass” designation, when a passing grade is achieved. The “Pass” designation does not affect your semester average or your cumulative GPA; you will receive credit for the course.
  • Drop the course via WebAdvisor

This revised grading structure (numeric grade or “pass”) applies to all students and courses with the exception of courses that are taken by audit. All students, except students in the DVM program, can drop courses. DVM students should consult college administration for further details.

Only numeric grades will be used to calculate semester and cumulative averages. No numeric grade will be associated with a Pass (P) designation.

For example: A student achieves grades of 50%, 60%, 70%, 80% and 90% in five, 0.5 credit winter 2020 courses. The student chooses the ‘Pass’ designation for the courses with a 50% and 60% grade. The student’s average will be calculated using only the remaining numeric grades.

Course 1 = Pass, Course 2 = Pass, Course 3 = 70%, Course 4 = 80%, Course 5 = 90%

70% + 80% + 90% divided by 3 courses = 80 average

The Dean’s Honours List defines  how P grades are considered within calculations.

No. This policy was implemented to support student mental health and to acknowledge challenges students will encounter with alternative formats of learning. Students with deferred exams from F19 completed all coursework in its original format. They may choose to request deferred privileges.

Yes. This grading scheme will apply to all winter 2020 students affected by the transition to alternative delivery models for their coursework.

Students will submit requests to assign a “pass” or drop a course via an electronic form on WebAdvisor. The form will be available at the end of April. The Office of Registrarial Services will process these requests (this is not an approval process). Students have the freedom to retain their grade, assign a “pass” or drop the course.

Students will have until Wednesday, May 20, 2020 to make their choice for each winter 2020 course.

A statement will appear on the transcript under the W20 term indicating the University of Guelph was affected by a global pandemic (COVID-19) and that some students chose to be graded on the University’s approved pass/fail (undergraduate) or satisfactory/unsatisfactory (graduate) scale.

If a student chooses to assign a “pass” or drop the winter 2020 portion of a full-year course, that choice will be applied to the Fall 2019 part of the course.

Professional schools are evaluating these requirements. Information will be shared as it becomes available.

Information about the Ontario Veterinary College DVM program can be found on the OVC website.

Students can retain an F, but professional schools are evaluating their requirements given the circumstances. The University would not recommend this as an option to students until it is fully understood what professional schools have decided.

Yes, but the University strongly advises against it at this time.

This will be addressed on a case-by-case basis. Students can request academic consideration once the final grade has been received.

Provided a student achieved a pass, even with a zero on the final exam, then no, they do not need to write the final exam. If no deferred exam is requested, the final grade will be posted (i.e., cumulative total, coursework + exam) and the student will have the opportunity to choose to drop or assign a “pass.”

No. A “pass” does not assume the grade weighting of the required average. The “pass” does not count toward cumulative GPA.

No. Students have the choice to assign a “pass” or “drop” for each course in which they are enrolled.


Winter 2020 Deferred Privileges and Academic Consideration

Student requests for deferred privileges should be made to the program counsellors in their degree program. Supporting documentation is not required, but students must provide rationale.

Deadlines to apply for academic consideration are listed in the academic calendar. Please consult the periods of consideration listed.

After receiving a final course grade, students granted a supplemental exam or deferred privilege will have 10 class days to decide the preferred grade option for that course – pass, fail or drop the course.

The process to submit your decision will be provided soon.

 

Winter 2020 Impacts on Probation

No. Students currently on probation will not be required to withdraw after winter 2020.

Yes. If a student’s semester average (for numerical grade assignments) pulls their cumulative GPA to 60 per cent and above, they will be considered off probation.

If you did not register in the winter 2020 semester, or dropped all of your W20 courses before March 13, 2020, your two-semester rustication began effective winter 2020 and you will be eligible to apply for re-admission for the fall 2020 semester. If you were enrolled in W20 courses as of March 13, you will be assessed on an individual basis and you will not be required to withdraw.

Summer 2020

All face-to-face course delivery will be cancelled until August 15, 2020. Undergraduate, graduate and associate diploma courses planned in this delivery mode will only proceed in an alternative delivery format enabled by remote instruction. The summer semester began May 7, 2020.

Distance education courses will proceed as planned through online delivery.

Final exams for the summer semester will also be conducted in a modified format.

More information on the summer 2020 semester will be posted as it becomes available.

Faculty and course instructors can find information specific to them on the Faculty and Academic Staff Relations COVID-19 FAQ page.

Alternative delivery can mean something different for each class. It may mean students will view PowerPoint presentations or submit video assignments. Details will be available from your instructor and CourseLink.

Consistent with public health policy and to promote physical distancing, the Office of Research urges, in the strongest terms, the significant scale back of research activities. Learn more on the Office of Research’s website.


Co-operative Education and Work-Integrated Learning

Please register for your corresponding co-op work term course (e.g., COOP*1000 Work Term 1, COOP*2000 Work Term 2, etc.) after you secure employment. If you secure employment after the Course Selection Period ends, the Co-op Office will add the course to your account for you without penalty.

If you have stopped working, or if your work hours are reduced because of COVID-19, you could be eligible for the Canada Emergency Response Benefit (CERB), the Canada Emergency Student Benefit (CESB), employment insurance, and/or financial assistance from U of G. Information about the CERB, the CESB and other federal assistance programs is available on the Government of Canada website. A comprehensive list of financial aid opportunities for students is available at U of G’s COVID-19 Student Finances FAQ page.

The minimum number of work terms required by most programs will be reduced by one. No program will reduce its requirements to fewer than three work terms. Provided a student affected by COVID-19 meets their program’s adjusted requirements, they will receive their co-op credential.

Please discuss your work arrangement with your supervisor and refer to the Pay and Benefits section on the COVID-19 Employment FAQs.

Your college or department will contact you to share information about your work-integrated learning experience.

Yes. Students who choose not to work under the current circumstances will not be penalized due to impacts of COVID-19.

Yes, if students complete a minimum of 280 hours of work over at least eight weeks, including working from home, they will receive a co-op credit.

Inform your co-op coordinator immediately. You will get access to the Experience Guelph system and be able to apply to other jobs.

Contact your co-op coordinator. They will work with you to determine the best solution for your given program.

Across all co-op programs, for any students whose work term is impacted by COVID-19, the minimum number of work terms required by the program will be reduced by one. If a student impacted by COVID-19 meets their program’s adjusted minimum requirement, they will be given a co-op credential.

If summer 2020 was the last opportunity for students to gain the required number of work terms, they may complete a work term in the summer following their last academic semester.


Supports and Services

No face-to-face meetings with instructors will be available. Contact your instructor for an alternative meeting method.

Instructors are working hard to ensure students are not disadvantaged through the use of alternate assignments or formats. Please wait for your instructors to confirm what assignments and formats they have decided on. Once that information is available, any concerns should be discussed with and resolved with your instructor.

If concerns cannot be resolved between you and your instructor please consult your Program Counselling office for support.

Your instructor will have information on who to contact if you have trouble accessing the class material.

We are committed to ensuring students have access to reliable resources. Students are asked to notify the University by sending an email to CourseLink@uoguelph.ca if they have issues with internet connectivity.

Students experiencing difficulty accessing technology should e-mail the CourseLink support office at CourseLink@uoguelph.ca and explain their needs.

If you cannot acquire the technology needed, you may contact your instructor to discuss suggested options. If an alternative cannot be agreed upon between you and your instructor please consult your Program Counselling office for support.

Existing academic consideration policies continue to apply. Contact your instructor for more information.


Graduation and Convocation

The graduation clearance date for both graduate and undergraduate students on the Guelph campus has been extended until May 29, 2020. Convocation ceremonies planned for June 2020 have been postponed.

Unfortunately, convocation ceremonies will not be held this June. June convocation ceremonies have been postponed. We understand this is disappointing for our upcoming graduates and their loved ones. Provided you meet the requirements, you will graduate this spring. Your will receive your degree parchment by mail this spring. More information will be available on U of G’s convocation site soon.